CRITICAL INCIDENT POLICY AND PROCEDURES
1 PURPOSE
This policy relates to critical incidents directly involving staff and/or students on any ACCS Campuses, which impact not only on the individual but also on other members of the College community. A critical incident is any event that causes a significant number of people to experience reactions that are beyond their normal emotional range.
2 SCOPE
This policy pertains to all enrolled international/overseas and domestic students studying with ACCS.
3 DEFINITION OF TERMS
A critical incident is defined in the National Code as ‘a traumatic event, or the threat of such (within or outside Australia), which causes extreme stress, fear or injury’.
Critical incidents are not limited to, but could include:
4 STRUCTURE
4.1 Critical Incident Team
The Critical Incident Team consists of staff holding the following positions: Principal, Office Administrator, Dean of Studies, College Counsellor, Student Support Officer. The Critical Incident Team’s role is to manage any critical incident, and is responsible for:
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Additional persons can be co-opted to assist on an incident-specific basis, as circumstances require, in line with the set of procedures developed under the auspices of the Critical Incident Team and set out in this policy document. This should include those with appropriate expertise as well as others who have
personal qualities appropriate to crisis management. The Principal will, where appropriate, nominate a Recovery Director to the incident.
4.2 Specialist Support
Specialist support to assist the Team will, in the event of a critical or major incident, provide expertise relating to the key areas identified as providing the major foreseeable risks to the College’s business continuity – human, physical, IT and related systems and media relations.
Other specialist support may include legal, finance or business services.
5 IMPLEMENTATION
Stage 1: Action to be taken
campus Principal.
emergency services where necessary).
‘reported to have occurred’ (this will involve members who reported the incident and those involved). The College Administrator or an assisting member of staff will document the reported facts.
College Administrator.
incident, being mindful of legal and privacy constraints.
required.
procedures as far as possible.
College Administrator.
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Stage 2: Documenting
documented.
when, where, and how, have been documented.
practical after the incident. In the case of a student’s death or other absence affecting the student’s attendance at ACCS, the Liaison Officer at the Department of Home Affairs should be contacted by phone prior to reporting via the PRISMS reporting system.
Stage 3: Follow up
of the College community.
the critical incident.
6. REPORTING, RECORDING OF INCIDENT – INTERNATIONAL STUDENTS
The college is required to notify the Department of Home Affairs as soon as practical after the incident and in the case of an international student’s death or other absence affecting the student’s attendance, the incident will need to be reported via the Provider Registration and International Student Management System (PRISMS). All aspects of the incident and its management will be recorded on the student files.
Any action taken in regard to a critical incident will be recorded to include outcomes or evidence if the incident is referred to another person or agency. The Office Administrator (or the Principal if unavailable) will ensure the correct procedures have been actioned appropriate reports created and follow-up completed. The Principal will report the incident to the College Board; if the Principal is not available the College Administrator or the Dean of Students will prepare a report for the College Board.
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APPENDIX A
Emergency Numbers and Contact Details
POLICE 000 AMBULANCE 000 FIRE 000
ACCS Contact List
Position |
Name |
Mobile No. |
Principal |
Dr Len Smith |
0408967720 |
Office Administrator |
Pam Loneragan |
0410608195 |
Dean of Studies |
Dr Paul Porta |
0401032338 |
Student Services Officer |
Merilyn Smith |
0407960677 |
Counsellor |
Kerrie Merchant |
0413139589 |
Board Chair |
Jeff Spencer |
0417088615 |
Korean Counsellor |
Ps Byung Kim |
0430474878 |
First Aid Officer |
Dr Len Smith |
0408967720 |
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APPENDIX B Critical Incident Report
Date of incident: ____/_____/_____ Time of incident _________________________ Location (include address where applicable): _______________________________________ Name of person completing form _________________________________________________ Position of person completing form __________________________Contact no: ___________
People involved in incident: ☐Student 1. Name
__________________________________ 2. Name:
_________________________________ 3. Name:
__________________________________ 4. Name:
__________________________________ 5. Name:
__________________________________
☐Staff
☐Other ___________________ Age: _____
Age: _____
Age: _____
Age: _____
Age: _____
Description of incident and background (relevant Information leading up to the incident, circumstances, whether the incident was witnessed and other relevant issues):
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________ Who was informed of the incident (Critical Incident Team, Emergency Services)?
Len Smith ☐ Merilyn Smith ☐ Police ☐
Pam Loneragan ☐ Kerrie Merchant ☐ Ambulance ☐
Paul Porta ☐ Jeff Spencer ☐ Fire Brigade ☐
External Services
_____________________________________________________________
Actions taken to date: (including date and time of contact that other agencies were informed, as well details of support provided):
Follow up action planned:
Critical incident reported by: ____________________________________
____________________________________ (Signature of Principal)
Time: ___________ Time: ___________
Date: ___________ Date: ___________
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Nearest Hospital:
AUBURN HOSPITAL
APPENDIX C Emergency services
20 Hargrave Rd, Auburn NSW 2144
(02) 8759 3000
ALCOHOL & DRUG INFORMATION
24 Hour Telephone Service
Information and Referral (02) 9361 8000 Outside Sydney Metro Area1800 422 599 http://yourroom.com.au/faq/
CENTRELINK
Youth and student services 132 490
For information in languages other than English 131 202
CONSULATES IN AUSTRALIA
For a full index of consulates in Australia http://protocol.dfat.gov.au/Consulate/list.rails
CORONER’S COURT
44 – 46 Parramatta Rd, Glebe (NSW State Coroners Court) (02) 8584 7777 http://www.coroners.justice.nsw.gov.au/
FINANCIAL COUNSELLING
(CreditLine) 53 Regent St Sydney 2000 (02) 9951 5544
INTERPRETING SERVICES
Community Relations Commission for a Multicultural NSW 24 Hour Interpreting Service 1300 651 500
LEGAL SERVICES
Legal Aid Commission of NSW (NSW Government) (02) 9219 5000 Under 18’s Hotline FREECALL1800 101 810
LIFELINE 24 HOURS
24 hr Counselling 131 114
LIFELINE Harbour to Hawkesbury Counselling 131 114
Lifeline is a 24-hour telephone counselling line for urgent and immediate needs.
MENTAL HEALTH ADVOCACY SERVICE (02) 9745 4277 POISONS INFORMATION CENTRE 131 126
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ROYAL NORTH SHORE HOSPITAL & COMMUNITY HEALTH SERVICES General Enquiries (02) 9926 7111 Sexual Assault Help Centre (02) 9926 7580
Drug & Alcohol Service1300 889 788
SALVO CARE LINE CRISIS CENTRE
(24 hrs) Salvo Care Line (02) 9331 6000
Salvo Suicide Prevention/Crisis Line (02) 9331 2000 Salvo Youth Line (02) 9360 3000
SEXUAL ASSAULT 24 HOUR CRISIS CENTRE Rape Crisis Centre 24 Hours Counselling Line FREECALL1800 424 017 info@nswrapecrisis.com.au www.nswrapecrisis.com.au
ST VINCENT’S PUBLIC HOSPITAL
Victoria St Darlinghurst 2010 (02) 8382 1111
Alcohol & Other Drug Information (02) 9361 8010
Mental Health Service (02) 8382 1800 Anxiety Disorders Clinic (02) 8382 1730
SYDNEY HOSPITAL
Macquarie St Sydney 2000 (02) 9382 7111 Sexual Health Centre (02) 9382 7440
VICTIM SUPPORT LINE
(24 hour) Sydney 2000 (02) 9374 3000 FREECALL 1800 633 063
MEDIA REPRESENTATIVES
Sue Nelson Quick Thinking Communications Ph 61 2 9907 8241 / 0403 343 275 http://www.qtcommunications.com/index.html
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